Job Details

Payroll Officer

schuh Head Office Livingston
1 Neilson Square
Deans Industrial Estate
EH54 8RQ

Full-Time NEW!

About the role


REPORTS TO: Payroll Manager > Head of HR

ACCOUNTABLE FOR: Timeous and efficient provision of payroll and HR services

MAIN FUNCTION: To provide a support and processing role within the Payroll & HR function



  • Gather and check thoroughly all payroll paperwork/automated timesheets and absence information to ensure staff are paid accurately and timeously as per payroll processes
  • Process 3 separate payrolls cycles within UK, Channel Islands and Republic of Ireland for varied pay types (hourly paid and salaried) using payroll tools available (checklist, payroll manual, company policies)
  • Calculating and processing sickness (as per company policy) and maternity/paternity/adoption payments as per HMRC guidelines
  • Update and issue payroll administration online forms (e.g. payslips, P45s, P60’s etc) on a 4-weekly basis where applicable
  • Deal with HMRC and other Government agency enquiries/submissions both online and by telephone as per any statutory reporting deadlines (i.e. FPS, EPS)
  • Provide support with analytical reports where required within the business/payroll team
  • Deal with payments to external bodies i.e. PAYE/NI payment and arrestment orders. Ensure these are reconciled before payments are raised
  • Deal with year-end/year start administration including final reconciliation and all year end backup records maintained securely
  • Carry out pension admin and reconciliation and upload of pension files to pension providers in the required timescale


  • Maintain accurate and clear payroll records within Chris21 where not automated
  • Maintain accurate and clear holiday records
  • Maintain accurate and clear absence records
  • Update all records on a weekly basis
  • Provide accurate advice and support (as per policy where necessary) to employees and line managers as required


  • Work with own initiative and as part of the Payroll team and wider HR team
  • Excellent attention to detail & high level accuracy
  • Ability to work within a fast paced environment with high volume payrolls
  • Undertake tasks delegated by Payroll Manager & Head/Deputy Head of HR
  • Understand and comply with the Company’s Health & Safety policy & procedures
  • Carry out any other duties as required by Company management

About the location

Neilson Square is the home of our original warehouse and distribution centre, as well as many head office functions. Situated in Livingston, our site is in-between Edinburgh and Glasgow and very easily reached by car and public transport.