This notice explains what personal data (information) we will hold about you, how we collect it, and how we will use and may share information about you during the application process. We are required to notify you of this information, under data protection legislation. Please ensure that you read this notice and any other similar notice we may provide to you from time to time when we collect or process personal information about you.
schuh limited ("Company") is a "data controller" and gathers and uses certain information about you. This information is also used by our affiliated entities and group companies, Genesco (our "group companies") and so, in this notice, references to "we" or "us" mean the Company and our group companies..
We will comply with the data protection principles when gathering and using personal information, as set out in our GDPR Data Protection Policy (Employment).
The table set out in Part A of the Schedule below summarises the information we collect and hold up to and including the shortlisting stage of the recruitment process, how and why we do so, how we use it and with whom it may be shared.The table in Part B of the Schedule below summarises the additional information we collect before making a final decision to recruit, i.e. before making an offer of employment unconditional, how and why we do so, how we use it and with whom it may be shared.We seek to ensure that our information collection and processing is always proportionate. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.
Information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents as described above.
We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary for the purposes for which it is processed. How long we keep your information will depend on whether your application is successful and you become employed by us, the nature of the information concerned and the purposes for which it is processed. We will keep recruitment information (including interview notes) for no longer than is reasonable, taking into account the time limits for potential claims such as race or sex discrimination (as extended to take account of early conciliation), after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept. If your application is successful, we will keep only the recruitment information that is necessary in relation to your employment. For further information, see our GDPR Data Protection Privacy Notice (Employment). Further details on our approach to information retention and destruction are available in our data protection policy that gives these details.
Please contact our HR Department, who can be contacted by email on HR@schuh.co.uk if (in accordance with applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice. You also have the right to ask our HR Department for some but not all of the information we hold and process to be erased (the "right to be forgotten") in certain circumstances. Our HR Department will provide you with further information about the right to be forgotten, if you ask for it.
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
If you have any queries or concerns about this notice or about our use of your personal information, please contact our HR Department. If our HR Department is not able to address your query or concern, you can contact the Information Commissioner at https://ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.
Your name and contact details (i.e. address, home and mobile phone numbers, email address).
From you
Legitimate interest: to carry out a fair recruitment process Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages.
To enable HR personnel or the manager of the relevant department or store to contact you to progress your application, arrange interviews and inform you of the outcome To inform the relevant manager or department of your application.
Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests
From you, in the completed application form and interview notes (if relevant)
Legitimate interest: to carry out a fair recruitment processLegitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit
To make an informed recruitment decisionIf you are invited for interview, the interviewer will receive non-anonymised details
Your name, contact details and details of your qualifications, experience, employment history and interests.
From you, in the completed application form and interview notes (if relevant)
Legitimate interest:to carry out a fair recruitment process
To make an informed recruitment decision
Your gender
From you, in your completed application form
To comply with our legal obligations and for reasons of substantial public interest (equality of opportunity or treatment)
To comply with our equal opportunities monitoring obligations and to follow our equality and other policiesFor further information, see * below
Information regarding your criminal record (and background, where applicable) ?
From you and from Experian background checks (where applicable)
To perform the employment contract
To make an informed recruitment decisionFor further information, see * below
Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ?
From you and, where necessary, the Home Office
To enter into/perform the employment contractTo comply with our legal obligationsLegitimate interest:to maintain employment records
To carry out right to work checksInformation may be shared with the Home Office
A copy of your driving licence ?
From you
To comply with the terms of our insurance if you are required to drive any Company registered vehicles (you will be advised by HR if you are required to submit your Driving Licence for DVLA checks)
To ensure that you have a driving licence verified by DVLA and when requiredinformation may be shared with our insurer if you have current driving convictions that will affect the insurance premium
You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked
| The information we collect | How we collect the information | Why we collect the information | How we use and may share the information |
|---|---|---|---|
Your name and contact details (i.e. address, home and mobile phone numbers, email address). |
From you |
Legitimate interest: to carry out a fair recruitment process Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages. |
To enable HR personnel or the manager of the relevant department or store to contact you to progress your application, arrange interviews and inform you of the outcome To inform the relevant manager or department of your application. |
Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests |
From you, in the completed application form and interview notes (if relevant) |
Legitimate interest: to carry out a fair recruitment processLegitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit |
To make an informed recruitment decisionIf you are invited for interview, the interviewer will receive non-anonymised details |
Your name, contact details and details of your qualifications, experience, employment history and interests. |
From you, in the completed application form and interview notes (if relevant) |
Legitimate interest:to carry out a fair recruitment process |
To make an informed recruitment decision |
Your gender |
From you, in your completed application form |
To comply with our legal obligations and for reasons of substantial public interest (equality of opportunity or treatment) |
To comply with our equal opportunities monitoring obligations and to follow our equality and other policiesFor further information, see * below |
| The information we collect | How we collect the information | Why we collect the information | How we use and may share the information |
|---|---|---|---|
Information regarding your criminal record (and background, where applicable) ? |
From you and from Experian background checks (where applicable) |
To perform the employment contract |
To make an informed recruitment decisionFor further information, see * below |
Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ? |
From you and, where necessary, the Home Office |
To enter into/perform the employment contractTo comply with our legal obligationsLegitimate interest:to maintain employment records |
To carry out right to work checksInformation may be shared with the Home Office |
A copy of your driving licence ? |
From you |
To comply with the terms of our insurance if you are required to drive any Company registered vehicles (you will be advised by HR if you are required to submit your Driving Licence for DVLA checks) |
To ensure that you have a driving licence verified by DVLA and when requiredinformation may be shared with our insurer if you have current driving convictions that will affect the insurance premium |
You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked