Payroll Administrator- 6 Month FTC

Candidates must have atleast one year of Payroll experience.

REPORTS TO: Compensation & Benefits Manager (then Head of People)

MAIN FUNCTION: To provide a timely and efficient payroll service, supporting the Comp and Bens team and wider people team.

THE PERSON

You will be a highly efficient, reliable and trustworthy individual with great attention to detail and passionate about supporting the company to the highest standard within the day-to-day processing of paying our employees in line with our company values and vision.

Providing essential customer service support to our employees throughout the business whilst supporting the Comp & Bens Manager and continuously striving to meet our processing deadlines and ensuring communication and accuracy is top priority.

The position will involve lone working as well as supporting/communicating with the wider team on a day-to-day basis, so the successful applicant must have the ability to be self-motivated and manage your time effectively. Communication is key working in a fast paced environment, so you will need to be confident, proactive and prioritise your work accordingly ensuring we are working to the processing deadlines at all times.

MAIN DUTIES & RESPONSIBILITES

Compensation & Benefits

• Responsible for the processing of end to end payroll for 3 separate payrolls within UK, Channel Islands and Republic of Ireland whilst utilising our Comp & Bens checklists, Comp & Bens training guides and company policies to ensure we pay our employees on time and as accurately as possible

• This includes but not limited to; gathering all new start and leaver information for the period, processing of absence as per our company policy, reviewing and comparing timesheet information recorded to employee contracts and ensuring the highest compliance levels are achieved. Liaising with stores for any time recorded discrepancies, absence processing as per our company policy and HMRC SSP requirements

• Processing & reviewing 3rd party payroll orders/invoices such as CCV, Credit Union, Child Maintenance and AEO deductions. Processing of HMRC routines such as tax codes, student loans, NINO notifications.

• Processing of pre- payroll calculation activities such as new start and leaver comparisons, transferring of data via Web Service from HRIS to Payroll Software, additional adhoc payroll interfaces for bonus, leavers holiday payments/deductions, input sheet amendments, pension op outs.

• Performing Statutory calculations for SMP, ShPP, SPP, SAP and any company enhancement payments as per our company policies

• Understanding and processing of our Pension Auto Enrolment scheme and administering/reconciling the pension uploads and new joiners process with our pension provider Aviva

• Perform full reconciliation between our in-house HRIS reports and payroll software reports

• Calculating each payroll per period as per our processing cycle per calendar year and reconciling our payroll output reports in line with our payroll variance controls and measures

• Upload and submission of employee payslips, P60’s and P45’s to our online self-service portal and managing employee post pay out queries and discrepancies ensuring high customer service satisfaction

• Reconciliation, upload and submission of all HMRC liabilities online such as FPS, EPS/Year End & any other adhoc discrepancies/queries. This includes all payment submissions as per HMRC’s liability dates set out each year

• Provide Finance with all necessary output reports post pay run for accounting and finance transactions and support any queries with regards to this

• Submission of any 3rd party follow ups/uploads with regards to employee deductions such as but not limited to; Aviva Pension, 3rd party payments (AEO’s, DEA’s), Credit Union Payments etc

• Supporting and liaising with our 3rd party benefits providers and ensuring the data processed and held is accurate and on time. This includes approval of benefit applications such as Tusker.

• Support with any additional analytical reports where required within the business/Comp & Benefits team

• Training support within our own team to junior team members and also within our wider stakeholder remit including. Retail and wider business for day to day payroll tasks such as timesheet and absence routines or any other support outlined by Comp & Bens Manager and wider People team

Administration

• Maintain accurate and clear payroll records within our Payroll Software where not automated.

• Maintain accurate and clear holiday records.

• Maintain accurate and clear absence records.

• Uploading of any employee/management authorisation supporting documents to our HRIS using our in-house secure doc tool

• Provide accurate advice and support (as per policy where necessary) to employees and line managers as required via our shared payroll email inbox and Comp & Bens helpline

Miscellaneous

• Work with own initiative and as part of the Comp & Bens team and wider People/HR team

• Supporting of process improvements within Comp & Bens function as agreed with Comp & Bens Manager

• Excellent attention to detail & high level accuracy

• Ability to work within a fast paced environment

• Undertake tasks delegated by People/HR & Comp & Bens management team

• Ensure all communication adheres to the GDPR policies

• Ensure compliance with the HMRC and other legislative requirements

• Work with own initiative and as part of the wider team

• Understand and comply with the Company’s Health & Safety policy & procedures

• Carry out any other duties as required by Company management

• Support and encourage our People/HR Team Values and Strategies whilst continuing to support the evolution of these throughout your day to day practices and approach within the team

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